All raffles must follow strict rules set out by the Alcohol & Gaming Commission of Ontario (ACGO), including being run with a valid lottery license issued by the Town of Carleton Place. Please email the VP Admin to obtain a license. Our VP Admin will explain what information is needed.
Step 1: Create your tickets (not applicable for 50/50 draws that use preprinted ticket rolls)
No "scratch and win" tickets are allowed.
You may only print the number of tickets indicated on the license.
Tickets must be consecutively numbered.
The Town may request a sample ticket.
The tickets must be in two parts. On the part that is given to the purchaser, the following information must be included:
- space for the the name, address and telephone number of the ticket purchaser
- the lottery license number
- the name of the licensee (CPMHA)
- the location(s), date(s), and time(s) of the draw(s)
- a description, including the nature, number and value of the prize(s) to be awarded
- the price of each ticket
- the number of the ticket
- the total number of tickets printed
On the stub that you keep, include:
- the number of the ticket
- the licence number
- the name of the licensee (CPMHA)
- space for the the name, address and telephone number of the ticket purchaser
Step 2: Sell your tickets
You can only sell up to the number of tickets inicated on the lottery license.
Tickets for paper-based 50/50 draws may only be sold during scheduled time periods (e.g., during a tournament).
No one under 18 can purchase a ticket (no one under 19 if alcohol is part of the prizes).
Step 3: Transfer all proceeds to CPMHA
Any monetary prizes must be disbursed from a separate lottery-only bank account, held by the licensee. CPMHA has a lottery account for this purpose. A cheque for all proceeds of ticket sales must be written by the team, which will be deposited in trust to the CPMHA lottery account.
Step 4: Draw
Draw for prizes in accordance with the draw information on the lottery license. The names and addresses of all winners need to be reported to the license issuer, so don't forget to record this information!
For 50/50 draws: If roll-type tickets are used, the purchaser must be present at the draw in order to collect his or her prize. If the holder of the winning ticket number is not present when the number is drawn, the licensee must draw another ticket. This information must be included in the rules and any advertising for the event.
Step 5: Submit the Raffle Reporting Form
CPMHA will use this information to submit the final report to the Town and to write the appropriate cheques to the winners. Teams will be provided with the cheques to distribute. CPMHA will write a cheque for the balance of the proceeds to the team.